Program Coordinator

A Program Coordinator serves as the central administrative and logistical hub for a specific program or initiative within an organization. Unlike a Project Manager who focuses on temporary, short-term tasks, a Program Coordinator supports ongoing programs that often have longer lifespans or continuous cycles.

Job Summary

We are seeking a highly organized and proactive Program Coordinator to oversee the successful planning, implementation, and evaluation of our key initiatives. You will be responsible for managing day-to-day operations, tracking progress against goals, and acting as the primary point of contact for internal teams and external stakeholders. The ideal candidate is a detail-oriented professional with excellent communication skills and the ability to juggle multiple administrative and logistical tasks in a fast-paced environment.

Core Responsibilities

• Operations & Logistics: Plan and execute program activities, coordinate schedules, and manage daily administrative tasks to ensure the program meets organizational standards.
• Stakeholder Management: Serve as the central point of contact for participants, vendors, and partners, maintaining positive and professional relationships.
• Budget & Records: Monitor program expenditures, track budgets, and maintain accurate records of program activities and financial transactions.
• Reporting & Evaluation: Collect and analyze program data to generate progress reports, summaries, and proposals for senior management.
• Communications: Assist in marketing and outreach efforts, including managing social media presence, creating promotional materials, and drafting newsletters.
• Compliance: Ensure all activities adhere to internal policies, industry regulations, and legal requirements.

Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred; equivalent experience or vocational qualifications may be accepted.
• Experience: Minimum 2–3 years of experience in program coordination, project management, or a similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (advanced Excel) and project management tools like Asana, Trello, or Jira.
• Organizational Ability: Exceptional time management skills and a proven ability to prioritize tasks and meet strict deadlines.
• Communication: Strong verbal and written communication skills for presenting reports and facilitating team meetings.
• Problem-Solving: A solution-oriented mindset with the ability to identify risks and escalate issues appropriately.

Preferred Skills

• Experience with grant writing or supporting funding applications.
• Familiarity with event management software (e.g., Eventbrite, Cvent).
• Professional certifications such as CAPM (Certified Associate in Project Management).